The following guidelines are used for scheduling and utilizing our beautiful lodges for club sponsored and general membership usage. These guidelines help assure that training has been provided for all members wishing to host an event at a lodge and that lodge availability is fair to club members.

• The over riding rules at the lodges are always Common Sense and Courtesy to Others

• Only Members in good standing can schedule and open our lodges.

• To host a lodge event you need to have been checked out for opening and closing the lodge, request a lodge key and request current instructions from the Lodge and Properties chairperson.

• If more than five non-members per member will be at a lodge, board approval is required to use a lodge.

• Private groups using the lodge will allow other Trails Club members to also use the lodge when space is available.

• All people using the lodges are asked to sign the register, even if they do not stay overnight.

• Smoking is not allowed at any time in any lodge building.

• Intoxicants are not allowed at the lodges at any time. People under the influence of intoxicants will be asked to leave

• No pets, or firearms are allowed at either lodge at any time. Use of any type of the sound/musical equipment must take into consideration the tastes of everyone using the lodges.

• At Tyee, for fire safety reasons everyone is to sleep in the dorms. Other areas can only be used if the dorm is completely full.

• Food is not permitted in any dorm.

• With the exception of approved lighting, heating, and cooking appliances, combustible materials and open flames will not be used inside the lodges.

• Any group of minors using the lodges must have adequate adult supervision. Parents or sponsors are to see that children use mostly moderate voices inside the lodges and monitor their activities for their safety and well being. Children are not to be left in the lodge unattended.

• For all hosted events, registration is required for overnight accommodations and meals. If you are unable to attend you are obligated to do one of the following: cancel before food is purchased or pay for your share of the food.

• The meals usually prepared by our volunteer cooks are dinner and breakfast. Due to limited kitchen/refrigerator space attendees should plan on bring a brown bag type of meal (that requires no cooking) and snacks in a small cooler for those meals that are not provided or if you have special dietary needs.

• All users of the lodges are expected to help with kitchen and lodge clean-up work. It is everyone's responsibility to leave the lodge clean for the next group. All garbage must be burned or hauled out.

• At Tyee, snow falling from the roof is a serious hazard during the winter months. Only the basement entrance will be used at Tyee during the winter months.

• At Tyee, all ski equipment will be left in the basement. Heavy ski boots will not be worn on the main floor or in the dorms. Wet clothing should be left in the drying room in the basement.

• Any modifications made to the lodge buildings or property or contributions of equipment or materials must be approved in advance by the lodge chairman.

It is the responsibility of everyone using the lodge to see that lodge rules are followed.

The following procedure is used to schedule a lodge event. This procedure avoids conflicting schedules.

• 1. Check for available date(s) by contacting the Vice President or the website at http://www.trailsclub.org/events/lodge-open2.htm.

• 2. Events chairpersons (Winter Sports, Social, etc.) also need to clear the dates with the Vice President.

• 3. Contact the Vice President to schedule the lodge date. If board approval is required, the VP will make the request at the next board meeting and notify you when you are approved. The VP will notify the webmaster to put your event on the Lodges calendar.

• 4. Once the lodge event date has been approved, it is your responsibility to submit a Blazer article to get your event on the monthly calendar.

• 5. A Lodge Host packet will be sent to you with all necessary forms.
  After hosting at a lodge the hosting forms must be completed returned, with the lodge fees, to the Lodge & Properties chair.

• 6. When one or more persons uses one of the lodges without a host, then one person must collect the fees, fill out the forms and send both to the TCO PO box.

Webmaster: Karen Yanhs Anderson

Vice President: Randy Dietrich
Lodge & Properties Trustee: David Conrad